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How a key Australian Federal Government Department uses GravitiyiLabs for Portfolio, Program and Project Management
Learn how Gravity iLabs has provided an Australian Federal Government Department with a robust platform to manage and establish a standardised approach for strategy execution.
The trusted platform for governments and enterprises, delivering impactful solutions across all sectors.
The Customer Challenge
This key Australian Federal Government department is required to quickly adapt to environmental changes while continuing to achieve departmental strategic priorities and strengthen internal capabilities. Operating in a dynamic environment, the department is committed to strengthening its systems and processes, in particular for corporate services, this includes automating key corporate processes and systems; integrating and managing information assets; working with other government agencies to deliver enabling services as part of the Shared and Common Services programme.
This responsibility required the close management of the relationship between the delivery of ‘business as usual’ corporate functions and services, and concurrently delivering key strategic and transformational corporate initiatives and while managing organisational change impacts. To address this challenge, a Corporate Programme Office function was established in the department to provide decision support and delivery for organisational change programmes, projects and activities.
The Gravity iLabs Solution
The journey to improvement commenced with exploring a range of processes and tools to support establishing a capability-driven and benefits-led enterprise Portfolio Management practice for the Department.
The options for the department were to utilise existing/ pre-defined frameworks or pursue adopting a technology-led solution that could accelerate the improvement journeys.
Gravity iLabs provided the department with a robust SaaS platform to manage and establish a standardised approach for strategy execution. The product is underpinned by a systemic framework integrating strategy, investment planning and portfolio management. Drawing on well-established frameworks including Zachman, TOGAF, MSP, Managing benefits, PRINCE2 and PMP, the digital platform provides the department with a consolidated solution to record and manage capabilities, benefits and programs to ensure their continued alignment with organisational objectives.
EXPERT CONSULTING & IMPLEMENTATION SERVICES
The consultant experience without the price tag.
Our SDZ services help organisations to re-imagine the strategy experience. Through the powerful combination of SDZ consulting, technology and design services, we help leaders to holistically understand, navigate and orchestrate the strategy realisation journey by seamlessly transitioning from contextual problem landscapes into performance monitoring systems.
Strategy Execution Experts
Our team is all ex-strategy consultants from top-tier firms to get you out of endless planning, formulation and outdated tools.
Visualisation Experts
Our team is all ex-strategy consultants from top-tier firms to get you out of endless planning, formulation and outdated tools.
Performance Experts
Our team is all ex-strategy consultants from top-tier firms to get you out of endless planning, formulation and outdated tools.
The Customer Impact
The Department undertook a phased approach to deploying the solution and commenced the process by operationalizing the Portfolio Management and Reporting process. This stage of the project was completed within six weeks of implementation and has provided significant benefits that include:
Cost & Time Reductions
Reduction in administrative overheads through automation of reporting processes.
Significant reduction in time for secretariat processes around governance /board reporting requirements.
Improved Quality
Streamlined and increased consistency of reporting across project and program managers.
Increase in quality and corresponding levels of maturity around P3M planning and reporting process.
Implementation of a more integrated and transparent strategy and benefits led portfolio management framework.
Reduced Risks
Increased visibility of dependencies across the value chain resulting in proactive management of project and program risks.
Increased diligence and analytics for program and project priortisation reducing the risk of misaligned investments.
Increased compliance with auditing requirements for effective investment and portfolio management.
Increased executive & stakeholder confidence
Automated workflows for ongoing notifications and project status updates to senior executives and project sponsors.
Paperless reporting through customised Executive Dashboard Apps Increased visibility of portfolio activities and change impact across stakeholder groups.
Customer Testimonial
"Gravity iLabs were engaged to assist with increasing the level of maturity for Portfolio, Programme and Project (P3) capability within the Department. Gravity iLabs helped by providing professional services and access to a strategy execution tool that enables the ongoing alignment and monitoring of projects to the strategic outcomes of the Department. This has resulted in greater line of sight between strategic planning and execution and a single source of truth for portfolio, programme and project information..."
